While it’s possible to generate lists of where permissions are broken via PowerShell, it’s often more convenient to use a third party search, you guessed it, like Sharegate Management. SharePoint’s native auditing capacities are pretty powerful and can be set-up on a list/library level to record a series of events such as items being opened, edited, and deleted and so on. SharePoint’s permission inheritance model is pretty straightforward when used properly but if your users start breaking this, it’s unclear who has access to what, which can cause headaches.īeing able to audit these and tracking who does what, does offer some mitigation against such risks.

SharePoint, especially the online edition, can increase the risk of Data Loss if not properly administered. Just as important as how much storage your users need, how they’re storing it needs to be tightly monitored too. You can set email alerts to be sent to site collection owners on each method outlined above. This quota applies to all sites in the collection as well as space consumed by versions and the recycling bins.

SharePoint On-premise: SharePoint on premise has a very similar functionality but you’re allowed to create storage quotas, each of which can have different allocations and email thresholds.

Managing the site collection quotas is done in the SharePoint Online admin center. Sites inherently use what they need to ‘til they hit a 1TB limit.

SharePoint Online: Storage within Office365 sites is a communal resource that’s available to all sites on the tenant.

Things are done slightly differently depending on what version of SharePoint you’re using:

Many of your users may perceive their SharePoint sites in the same fashion that they do network shares unlimited space with no overheads.īeing mindful of usage habits and setting thresholds makes your life easier for backing up and disaster recovery while educating your users on what they’re entitled to. Monitoring how much space is being consumed is essential. In this post, we’re going to look at some of the regular tasks that a SharePoint administrator is tasked with to clean up SharePoint and maintain a healthy environment. Conversely, any disruption to it may cost the business both time and money. A healthy SharePoint ecology can contribute greatly to a business. They serve to look after the platform, keeping things running smoothly and ensuring that any disruption is kept to a minimum. The role of a SharePoint administrator is, in theory, pretty straightforward.

Microsoft planner on premise